Project Cycle Management (PCM)

The Project Cycle Management (PCM) courses is designed for organization leaders and senior managers. The course focuses on the role of leaders and managers in the project cycle and how to involve staff and beneficiaries in every step of the cycle to maximize project impact.

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The Project Cycle Management (PCM) courses is designed for organization leaders and senior managers. The course focuses on the role of leaders and managers in the project cycle and how to involve staff and beneficiaries in every step of the cycle to maximize project impact. Courses are 2-3 days of instruction. 

This course is freely available online. For organizations or individuals that would like CSNM to provide support in training, or organizing course workshops, please contact CSNM via our Contact page or our Course Enquiry page.

This module introduces the Project Cycle Management. It presents an overview of the rationale and principles of project cycle management, and a brief description of how the project cycle operates. The cycle starts with the Problem/Project Identification (PPI), which focuses on collecting data or information and an analysis of approaches.  The second step of cycle is the Project Formulation/Preparation (PFP), which mainly involves the planning and organizing of project framework. The third step is Project Implementation (PI) followed by the step in the cycle - Project Monitoring and Evaluation (PME).

In general, project cycle management provides guidelines for the required roles, skills and tools for a Project Manager, ensuring that he/she can effectively carry out their important role in helping to guide a project to successful completion.

Problem/Project Identification (PPI) is the first phase of the Project Cycle Management (PCM) and consists of a series of four analyses methods, namely: situation analysis, feasibility study, stakeholder analysis and problem analysis. PPI mainly involves the collecting and analyzing of secondary and primary data, and information gathered from varying sources.

PPI is an important phase, without which it would not be possible to identify what project is. PPI serves as a foundation for the following three phases by identifying and examining relevant situations, stakeholders, and problems in order to formulate a solid project proposal, using various tools such as PESTLE, SWOT, PRA, Stakeholder and Problem Tree Analysis.

Project Formulation/Preparation (PFP), is the second phase of Project Cycle Management (PCM). PFP covers scoping and sets boundaries for what the project will attempt to do. This phase will introduce methods required to identify and asses risk, as well as management objectives and opportunities. This phase will also demonstrate how to he project can be planned and organized via the Logframe - describing project analysis of activities, results, purpose or outcomes, and overall objective or goal.

The work plan, budget plan, communication plan, and monitoring and evaluation plan will be introduced in this phase. PFP will result in the consolidation of the above results into a complete project document namely, a project proposal which is used to communicate the complete project proposal and plan with stakeholders and potential donors.

Project Implementation (PI) is the process by which project activities described in project work plan/logical framework are carried out, and an opportunity to see all the preparation for the project become a reality.

In this phase, the annual work plan becomes operational and functioning project, and ensure that the objectives of the project are achieved. Important components of PI include, human resource management, project resource mobilization (finance, material, local contribution and time management), project monitoring and follow-up, as well as an exit strategy and sustainability plan for the project.

This Project Monitoring & Evaluation is the last module of the Project Cycle Management which is intended to assist learners to understand the processes, methods, approaches, and tools for effective monitoring and evaluation of a project. This module aims to explore key elements of project monitoring and evaluation. PME is an important phase that that helps to ensure that the project is on track, or of not, helps to quickly identify changes from the project plan.

The contents of this module includes a description of the key functions of M&E in project, as well as a framework for evaluation criteria. Methods, tools and reporting approaches will be presented, all helping to provide effective project monitoring & evaluation, including the use of database management system (DMS) that can be used to help project staff in their efforts to track project performance.